Virginia Tech®home

Practices and Policies


Requests for accommodations are considered on a case-by-case basis. The purpose of an accommodation is to enable an individual with a disability to perform the essential job functions.  Accommodations are obtained through an interactive process. Virginia Tech's ADA and Accessibility Services director facilitates the accommodation request process.

The interactive process includes:

  1. A request is made by the employee, or an authorized representative, to ADA and Accessibility Services.

  2. Upon receiving a request, ADA and Accessibility Services will, as appropriate to the individual situation, provide the employee or authorized representative with medical documentation forms. The employee or authorized representative and the employee’s treating professional will complete and return the documentation to ADA and Accessibility Services.

  3. ADA and Accessibility Services will discuss with the employee and/or authorized representative possible barriers, review appropriate medical documentation, review the essential functions of the employee’s job, and generate possible accommodations which would enable the individual to perform the essential job functions.

  4. ADA and Accessibility Services will contact the supervisor of the employee requesting an accommodation to review the request and discuss the proposed accommodations. The supervisor will consider the request and provide feedback to ADA and Accessibility Services in a timely manner.

  5. ADA and Accessibility Services will discuss any proposed changes from the supervisor with the employee and/or authorized representative.

  6. Once a mutually agreeable set of accommodations is generated, an accommodation agreement will be submitted to both the employee and supervisor for approval.

Accommodations can be reviewed or restructured. The employee or the employee’s supervisor should contact ADA and Accessibility Services.

It is the responsibility of the sponsoring entity to arrange and fund sign language interpreting for activities, programs, events, conferences, etc. A short list of sign language interpreters is available. A complete list of sign language interpreters is also available. When planning events, it is suggested that the sponsoring entity appropriate funding to cover the communication accessibility expenses.

As a general guideline, a minimum of two interpreters is necessary for an event/session that exceeds two hours in length. The following factors should be considered and discussed with the interpreter when scheduling:

  • Name and communication preference of the individual making the request

  • Dates, times, locations, duration of events including parking information

  • Detailed description of the event

  • Name and contact information for the sponsoring entity and the service provider

  • Billing information

  • Copies of presentation materials, if possible

  • Information regarding the activity/program/event/presentation/conference format

  • Information regarding terminology, topic areas, acronyms, conference/event agenda, and any expected speaker dialects

  • Other information as requested by either party

For more information, review the United States Department of Justice ADA regulations for Effective Communication.

For information on service animals, review the United States Department of Justice ADA Service Animal Requirements.


Title II of the Americans with Disabilities Act covers all activities of state and local governments regardless of the government entity's size or receipt of Federal funding. Title II requires that state and local governments give people with disabilities an equal opportunity to benefit from all of their programs, services, and activities. Therefore, this is the recommended Accessibility Statement that should be included on all event notices.

“If you are an individual with a disability and desire an accommodation, please contact        (insert name)          at       (insert phone number)       or        (insert email)       during regular business hours at least 10 business days prior to the event.”

Revised Feb. 20, 2014.



Appeals of any decisions made or actions taken, including complaints of discrimination on the basis of disability, should be directed to the Office for Equity and Accessibility. For additional information, consult Virginia Tech's Policy against Harassment and Discrimination and Virginia Tech's Policies and Handbooks for Employees.